Prior declaration and registration

Whatever type of tourist accommodation you are planning to run, you have to submit a prior declaration dossier to register your establishment with Brussels Economy and Employment.

  1. Preparing your prior declaration dossier
  2. Sending your prior declaration dossier to Bruxelles Economie et Emploi (Brussels Economy and Employment
  3. Obtaining a registration number

1) Preparing your prior declaration dossier

Complete the prior declaration form to run tourist accommodation and collect all the documents and certificates required, in electronic or paper format.
 

Requesting certain documents as a priority

Certain documents to be attached to your 'prior declaration' take some time to obtain. So make sure you take the necessary steps as soon as possible.
Among the appendices to your declaration form, you will have to provide, in particular:

Completing the form

Download the prior declaration form to run a tourist accommodation
Download the formDownload the form in Dutch

You will have to indicate the category in which you fall.

Collecting all the documents to be attached to the form

  1. Proofs of identity and extract(s) from police record:
    1. if the operator is a natural person:
      • proof of the identity of the operator
      • an extract from the police record intended for a public authority, issued less than three months previously in the name of the operator.
    2. if the operator is a legal entity:
      • a copy of the current coordinated articles of association
      • proof of the appointment of the natural person in charge of the day-to-day management of the tourist accommodation establishment
      • an extract from the police record intended for a public authority, issued less than three months previously in the name of the operator
      • an extract from the police record intended for a public authority, issued less than three months previously in the name of the person in charge of the day-to-day management of the tourist accommodation establishment.
    3. if the declarant is not the operator: proof of the mandate.
  2. A copy of the civil liability insurance contract covering damage caused by the operator or his staff Proof of payment of the premium for the current year. .
  1. If the operator is the owner: a copy of the notice of assessment of the property tax relating to the building in which the tourist accommodation is located.

    Otherwise:  a copy of the lease and written consent from the owner for this building to be used as tourist accommodation.
  1. If the building is jointly owned: written consent from the general meeting of joint owners concerning the year of activity of the tourist accommodation run in the building.
  1. The fire safety certificate or the simplified inspection certificate, as appropriate.
  1. The certificate demonstrating that the tourist accommodation establishment complies with the applicable legal provisions on land management and urban planning.
  1. A plan
    This plan shows at least:
    1. the levels of the establishment involved in the tourist accommodation activity
    2. the precise use to which each level in the establishment involved is put
    3. the places accessible only to tourists
    4. any private areas.
This plan does not have to be to scale for establishments in the 'tourist residence' and 'homestay accommodation' categories with a maximum capacity of less than ten persons, where the operator has his main residence.
The plan must be to a scale of 1/100, 1/200 or 1/500 for all other types of accommodation. You can produce the plan.
  1. Photos of the tourist accommodation establishment showing the location of the accommodation, the description of the premises and the services provided by the tourist accommodation establishment.

2) Sending your prior declaration dossier to Brussels Economy and Employment

When your declaration has been completed and signed and you have all the appendices required, send all these documents to Brussels Economy and Employment:
  • by e-mail à   or
  • by recorded delivery to
    Bruxelles Economie et Emploi – Service Economie
    Boulevard du Jardin Botanique, 20
    1035 Brussels
Brussels Economy and Employment sends you an acknowledgement of receipt of your declaration.
If the dossier is incomplete, the authority indicates which documents or information are missing. You have 30 days, as of the date of dispatch of this notification, to complete your dossier. Once this deadline has passed, your declaration is definitively inadmissible.

3) Obtaining a registration number

When the authority has your complete dossier, it examines the validity of the documents.

A) Your dossier is correct

In this case, you receive a registration number and the logo identifying the (sub-)category of your tourist accommodation. Only from this moment can you start to run your accommodation (except for establishments active before 24/04/2016, which benefit from  transitional measures).
 
Note: when running your accommodation, in some cases you will have to request the modification of your registration .

B) Your dossier is not correct

Brussels Economy and Employment informs you by recorded delivery of its rejection of the registration and states which documents in the dossier are not valid or it has not been possible to verify.
You can lodge an appeal by recorded delivery with the Minister in charge of Tourism, putting forward your arguments. Brussels Economy and Employment will confirm whether it is admissible or inadmissible and the Minister will then have 90 days to rule.
 

Contact Contact

Bruxelles Economie et Emploi
Economy Department
Bd du Jardin Botanique, 20
1035 Bruxelles
E contact form

Phone Permanence
T 02 204 25 00
Mondays through Thursdays from 9 am to 12 pm
On Wednesday from 1:30 pm to 4:30 pm